The Philippine Government Electronic Procurement System (PhilGEPS) is the central portal for all procurement activities of the Philippine government. It is the primary platform used by government agencies to post their bid opportunities and to conduct their procurement processes online. The opportunities posted on PhilGEPS are classified based on industry or product type and may have varying compensation ranging from less than ₱100,000 to over ₱1 million.They usually fall into these categories:

  • Supply and delivery of materials
  • Construction of facilities and infrastructure
  • Building, improvement, and rehabilitation of facilities
  • Publication/printing
  • Shipping/hauling
  • Design
  • Advertising
  • Insurance
  • Consulting
  • Electrical and communications
  • Food catering
  • Safety and security equipment and services
  • Events management
  • Storage services
  • Cleaning services
  • Laboratory services
  • Waste management
  • Power generation
  • Pest control
  • Transportation services
  • Weapons

If you are a supplier or contractor who wants to participate in government bidding opportunities on PhilGEPS, you need to upgrade your membership from the free Red Membership (which only allows you to view opportunities), to the Platinum Membership, which costs ₱5,000 per year. For details on registration requirements, refer to the PhilGEPS registration page- https://notices.philgeps.gov.ph/quickPlatinumMembership.html



How to increase your chances of winning a bidding opportunity in PhilGEPS

Participating in a PhilGEPS bidding opportunity is not a guarantee that you will win the contract. But, here are some tips on how to increase your chances of winning:

  1. Have a complete and well-written bid document - Your bid document should meet all the requirements set out in the bid notice and should be written in a clear, concise, and professional manner. This includes providing all the necessary documents and information, such as your company profile, financial statements, technical specifications, delivery schedules, and pricing.
  2. Ensure company financial sufficiency - major part of bidding on PhilGEPS is showing proof of financial capacity through documents such as Computation of Net Financial Contracting Capacity (NFCC) or a Line of Credit. If your business needs additional funding to strengthen your bid, you can consider options like Tonik Big Loan, which provides up to Php 5mil in funds at competitive rates. Check out more details in our Prostalk with Tonik's Big Loan Business Head - Kateryna Ladyzhenska
  3. Understand the government agency's requirements - Before submitting your bid, make sure you fully understand the requirements of the government agency that posted the opportunity. This includes the technical specifications and the expected delivery schedules.
  4. Be competitive in your pricing - Your pricing should be competitive and reasonable, taking into account the quality of your products or services and the prices offered by your competitors.
  5. Highlight your company's strengths - You can include previous projects or awards in your company profile or submit testimonials from satisfied clients to illustrate your company's strengths and competencies.
  6. Follow up on your bid - After submitting your bid, it is important to follow up with the government agency to make sure that they received it and to inquire about the status of the bidding process.


How often are opportunities updated in PhilGEPS?

PhilGEPS is updated regularly with new procurement opportunities and related information. The frequency of updates can vary depending on the current needs and priorities of the Philippine government. However, suppliers and contractors registered on PhilGEPS can set up notifications to receive alerts when new opportunities are posted... In order to set up notifications for PhilGEPS, you can follow these steps:

  1. Log in to your PhilGEPS account.
  2. Click on the "My Profile" tab on the top menu.
  3. Click on the "Subscription Management" link under the "My Profile" tab.
  4. Choose the subscription you want to receive notifications for (e.g. Bidding Opportunities).
  5. Check the box for "Subscription Status" to activate the subscription.
  6. Choose the type of notifications you want to receive (e.g. Email, SMS).
  7. Enter your contact information for the selected notification type.
  8. Click on the "Save Changes" button to confirm your subscription.

Additionally, the website also provides a calendar of planned procurement activities that can help suppliers and contractors anticipate upcoming opportunities and prepare accordingly.

Summary

In summary, winning a bidding opportunity in PhilGEPS requires careful preparation and attention to detail. By following the tips outlined above by Buildeee, you can increase your chances of winning a contract and grow your business in the government procurement market.